Personal data protection · KVKK
Privacy &
consent
KVKK · Law No. 6698
Privacy notice
1. Data controller
Under the Personal Data Protection Law No. 6698 (“KVKK”), the data controller for personal data processed in connection with the International Ankara Guitar Festival and Competition (“the Festival”) is Sabit Dağsuyu Bilim Sanat ve Eğitim Vakfı Bilim Sanat Eğitim Organizasyon Hizmetleri İktisadi İşletmesi (“the Foundation”), the Festival’s official event and registration partner. Address: Acıdere OSB, Çanakkale Cad. No:11/B, 01350 Hacı Sabancı OSB, Sarıçam/Adana, Türkiye · E-mail: info@ankaraguitarfestival.com
2. Personal data we process
- Identity data: full name, date of birth, nationality and T.R. identity or passport number.
- Contact data: e-mail address, phone number, postal address, and country and city of residence.
- For applicants under 18: the name and contact details of the parent or guardian, and the signed parental consent form.
- Application data: type of participation, instructor preferences, competition categories and repertoire, musical biography, previous participation and shuttle service request.
- Financial data: proof of payment and the amount paid.
- Visual and audio recordings: photographs and video recordings made during Festival events.
- Transaction security data: IP address and the date and time of the application.
3. Purposes of processing
Receiving and assessing applications and completing registration; planning instructor assignments and the competition programme; jury assessment and announcing and delivering results and prizes; collecting fees and keeping accounting records; communicating with participants and sending Festival information; obtaining parental consent for participants under 18; documenting and promoting the Festival; fulfilling legal obligations and protecting our rights in possible disputes.
4. Method of collection and legal grounds
Personal data is collected electronically and in print through the application form on this website, by e-mail and at the Festival registration desk. It is processed on the legal grounds of KVKK Article 5(2)(c) (establishment or performance of a contract), 5(2)(ç) (legal obligation), 5(2)(e) (establishment, exercise or protection of a right) and 5(2)(f) (legitimate interest). Publishing photographs and video recordings for promotional purposes and transferring data abroad are based on your explicit consent (KVKK Articles 5(1) and 9).
5. Transfer of personal data
Limited to the purposes above, personal data may be shared with MÜZED – Music Educators Society of Türkiye, the organising institution; with Festival instructors and jury members (only the information needed for applications and assessment); with supporters providing prizes (only the name and contact details needed to deliver a prize); with the event venue; with banks; with authorised public institutions; and with the website’s hosting and e-mail service providers. Transfers to instructors and jury members based abroad and to service providers with servers abroad are made on the basis of your explicit consent under KVKK Article 9.
6. Retention
Personal data is kept for as long as the purposes of processing require and for the periods set out in the applicable legislation, and is then deleted, destroyed or anonymised. Photographs and video recordings in the Festival archive may be kept unless you withdraw your consent.
7. Your rights
Under KVKK Article 11 you have the right to learn whether your personal data is processed and to request information about it; to learn the purpose of processing and whether it is used accordingly; to know the third parties to whom it is transferred; to request its correction if it is incomplete or inaccurate, and its deletion or destruction under KVKK Article 7, and to request that these actions be notified to the third parties to whom it was transferred; to object to a result against you arising exclusively from automated analysis; and to claim compensation for damage arising from unlawful processing.
You can send your requests by e-mail to info@ankaraguitarfestival.com or in writing to the address above. Requests are answered free of charge within 30 days at the latest.
For applicants and parents / guardians
Explicit consent
I have read and understood the Privacy Notice for my application to the International Ankara Guitar Festival and Competition. On this basis, I give my explicit consent to:
- the use of photographs, video and audio recordings of me made during Festival events (concerts, masterclasses, competition rounds, the award ceremony and other events) on the Festival website, on its social media accounts, in printed and digital promotional materials and in its archive;
- the transfer of the personal data needed for the application and assessment process to instructors and jury members based abroad, and to e-mail and hosting service providers with servers abroad.
For applicants under 18, this consent is given on their behalf by their parent or guardian. I know that I can withdraw my consent at any time by writing to info@ankaraguitarfestival.com, and that withdrawal does not affect processing carried out before that date.